Charges will be posted by the fifth business day of each term. Should a student be terminated or cancel the enrollment contract for any reason, all refunds will be made according to the following prorated refund schedule:
  1. Cancellation must be made in person or by certified mail.
  2. Drop/Add Policy for the BSN Program: Cancellation after attendance has begun, thru to 40% completion of the program, will result in a Pro Rata refund computed on the number of hours completed to the total course hours. Cancellation after completing more than 40% of the program will result in no
  3. Drop/Add Policy for Nursing programs – The following tuition refund methodology applies:
    • Students who drop or withdraw from courses any time before one week after the start of class each term will receive a 100% refund of tuition and
    • Students who drop or withdraw from courses after the first week of the term but before the fourth week of the term will receive a 50% refund of tuition and
    • Students who drop or withdraw from courses after the fourth week of the term will not receive any refund of tuition and
  4. Each semester consists of two terms. The refund policy for Nursing Programs is applied each
  5. The termination date for refund computation purposes is the last date of actual attendance by the student unless earlier written notice is
  6. Refunds will be made within 30 days of termination or receipt of cancellation.

Withdrawal Process

An official withdrawal occurs when a student formally informs the institution of their desire to withdraw. Students must inform the institution of their intent to withdraw in person or by certified mail. Jay College of Health Sciences, Inc. will automatically withdraw a student if the student incurs 10 consecutive absences, shows insufficient progress, or fails to pay program costs. Registration fees are non-refundable. All other payments are subject to the institution’s Refund Policy.

Satisfactory Academic Progress (SAP)

 All students are required to maintain Satisfactory Academic Progress (SAP) toward graduation. SAP sets minimum requirements in the following standards: maximum time frame for Academic Program completion, successful course completion rate, and cumulative grade point average.1

Satisfactory academic progress is measured in terms of qualitative and quantitative standards. Students must complete an educational program within a time frame that is no longer than 150% of the published length of the educational program. All attempted withdrawn, failed, repeated, and/or transferred credits that apply to a student’s program count toward this maximum time limit. The qualitative measure of a student’s progress is measured by cumulative grade point average. Students whose grade point averages (GPA) fall below minimum GPA requirements will receive notification that they have been placed in one of the categories of academic progress listed below. All of these categories will become permanently recorded on the student’s official transcript. Students unable to complete all program requirements within the published timeframe will be subject to dismissal. Students who experience unexpected extenuating circumstances that inhibit their ability to complete all program requirements within the specified timeframe may request an extension of time of up to one (1) year (maximum). Requests must be received prior

1 Academic progress towards graduation is separate from the standards for SAP for financial aid purposes. Jay College of Health Sciences, Inc. does not offer financial aid or participate in federal student aid programs.

to the expiration of the timeframe for program completion. Students must be in good academic and financial standing to be eligible for an extension.

The Dean of Academic Affairs reviews student academic progress at the end of each semester.

SAP Calculations by Program:

Program Per Semester Completion Rate Minimum GPA
BS Nursing 67% of Scheduled Credit Hours 2.0

Students in the programs listed in the table above must have completed 100% of the scheduled clock hours and maintain a 2.0 GPA by the end of the semester for clock hour programs, and at least 67% of the scheduled clock hours and maintain a 2.0 GPA by the end of each semester for credit hour programs to maintain satisfactory academic progress towards program completion and graduation.

Transfer Credits: Jay College of Health Sciences, Inc. will count incoming transfer credits, including credits for advanced placement, accepted toward a student’s educational program as both attempted and completed hours. These credits will be included in maximum timeframe calculations but excluded from the qualitative and quantitative measurement calculations. At least 25% of the program credits must be completed at Jay College of Health Sciences, Inc. The acceptance of outgoing transfer credits is at the discretion of the receiving institution. Accredited institutions and accredited nursing programs will be unlikely to accept transfer credits from an unaccredited institution or an unaccredited nursing program.

Repeated Courses: Students are permitted to re-take a course examination within a reasonable time as determined by the instructor. The minimum satisfactory grade is 70%. The last grade received will be calculated in the GPA; however, all grades received will remain on the student’s transcript. If the student cannot pass the course after three attempts, the student will be terminated from the program.

Incompletes and Withdrawals: For the SAP Policy non-punitive grades (withdrawals) and incompletes (I’s) are considered incomplete courses. Courses with incomplete and withdrawal grades at the time of the review for SAP count as attempted hours but are not counted as completed hours. An incomplete grade that is converted at a later time will be considered during the next review for SAP. Pass/fail courses that receive any grade other than a “P” are considered incomplete.

Academic Warning: A student is placed on academic warning when she/he has demonstrated poor academic performance but remains in progress toward program completion. Academic warnings are assigned for any semester in which the student has a semester GPA below 2.0 (regardless of cumulative GPA). An academic warning will be considered a warning to the student and is not a designation of poor academic standing at the institution.

Academic Probation: A student is placed on academic probation following a semester in which he/she fails to maintain a minimally acceptable semester GPA of 2.0 and fails to meet the minimum percentage of program completion on review for SAP. A student may be removed from academic probation if the student earns both a semester and cumulative GPA above 2.0 and meets the minimum percentage for program completion in the subsequent semester of enrollment.

Academic Probation Based Upon Attendance: A student that does not adhere to the attendance policy will be placed on academic probation for 15 days. If the student is absent while on probation, the student will be counseled by the Director, which may result in termination.

Payments: Students behind in payment will be withdrawn from their ongoing classes until Payment is received by the school finance department. If no payment is made after 30 days, the student will be officially terminated from the program After notice of payment is issued by the finance department and no action is taken by the student to resolve the payment issue.

Academic Suspension: A student on academic probation is suspended for at least one semester following a semester in which they fail to earn both a minimally acceptable semester GPA and a cumulative GPA of 2.0 and fail to meet the minimum percentage of program completion on review for SAP. A suspended student is dropped from all registered courses with no financial penalty.

Academic Dismissal: A student who was previously on academic suspension and is readmitted will be on Academic Probation for the semester following readmission and will be academically dismissed if they fail to earn a minimally acceptable semester GPA of 2.0 and fail to meet the minimum percentage of the program completion at any time during their probation period. A dismissed student is dropped from all registered courses with no financial penalty.

Appealing Academic Suspension or Academic Dismissal: A student placed on academic suspension or who is academically dismissed may appeal the decision to the SAP Committee, which includes faculty members and the Dean of Academic Affairs. If the appeal is approved, the student will need to contact the Student Services department to register for classes during the next available registration period.

Petitioning for Permission to Reapply After Academic Dismissal: Only documented, extreme extenuating circumstances will be considered for a student to become eligible to reapply to Jay College of Health Sciences, Inc. following an academic dismissal. Academically dismissed students may petition for permission to reapply only after two or more years have elapsed following dismissal.

The petition process must be initiated by a student in the form of a petition letter submitted to the president of Jay College of Health Sciences, Inc. The following factors should be clearly addressed in the student’s petition letter:

  • Evidence of the student’s growth, maturity, and motivation to be successful
  • Conditions during the student’s previous enrollment that led to academic dismissal, and the student’s resolution of these issues
  • Examples of the student’s success (academic, professional) following the dismissal

Following the review and approval of the president, petition letters are reviewed by the SAP Committee, comprised of faculty members and the Dean of Academic Affairs. The committee’s decision is final and will be communicated to the student by the president of the institution.

Re-entry

A student who has canceled his/her registration or has been terminated by the institution and desires to re-enter the program of study must notify the school and will be granted an interview with the Director to show cause why he/she should be re-instated. The decision of the Director is final.

Leave of Absence

Students who require a leave of absence for less than one year may return and continue their programs without reapplying to the school. If students have not registered for coursework for more than one year, they must reapply for admission under the requirements as listed in the then-current Student Catalog.